Project Support Officer for Data Centre Exit Programme

Role Overview:

We are seeking a proactive and detail-oriented Project Support Officer to join our team within the Chief Technology & Design Office.

Key Responsibilities:

Finance Management

• Monitor and track project budgets, forecasts, and actuals.
• Support financial reporting and analysis for programme and project reviews.
• Assist in the preparation of business cases and financial submissions.
• Liaise with finance teams to ensure accurate coding, invoicing, and reconciliation.
• Maintain financial records and documentation in line with audit requirements.

Procurement & Supplier Management

• Coordinate procurement activities for project resources, including hardware, software, and services.
• Raise Commercial Commissioning Requests (CCRs), Statement of Works (SOWs), purchase orders and manage procurement workflows in line with organisational policies.
• Liaise with suppliers to obtain quotes, manage delivery timelines, and resolve issues.
• Ensure compliance with procurement regulations and internal governance.
• Support contract management and maintain supplier records.

Project Support

• Provide administrative and logistical support to project teams.
• Maintain project documentation, trackers, and registers (e.g., risk, issues, actions).
• Support project governance activities including meeting coordination and minute taking.
• Assist with onboarding of project resources and coordination of training needs.

Essential Skills & Experience:

• Experience in project support, finance administration, or procurement coordination.
• Strong understanding of financial processes and budget management.
• Familiarity with procurement procedures and supplier engagement.
• Excellent organisational and communication skills.
• Proficiency in Microsoft Office tools, especially Excel and SharePoint.
• Ability to work collaboratively across teams and manage multiple priorities.

Desirable Qualifications:

• APM, PRINCE2, or similar project management certification.
• Experience using financial and procurement systems (e.g., Oracle, SAP).
• Knowledge of public sector procurement frameworks.